1.1 Requirement Gathering: Identifying What’s Holding You Back

We begin with focused discussions involving your key stakeholders to uncover the root of operational challenges. This covers:

• Operational Bottlenecks: We analyze current SOPs and workflows to identify inefficiencies that lead to wasted time and cost overruns.
• Technological Bottlenecks: We assess the limitations of your current tech stack and identify specific blockers that are impeding growth.
• Process Audits & Optimizations: By auditing existing processes, we determine what should be automated, improved, or eliminated altogether to improve efficiency.
• Integration Requirement: We review your current tech stack to determine which systems need to be integrated with the proposed Apache OFBiz based system and how they can work better together.

This phase often reveals hidden inefficiencies and growth barriers, providing clarity on where targeted improvements will drive the greatest impact.

1.2 Proposed System Demonstration & Consultation

At this stage, we translate our findings into a practical roadmap through a live demonstration of the HotWax Accelerator, mapped directly to your business operations. It involves:

• Demo of Proposed System: Our experts provide you with a demo of the HotWax Accelerator, helping you visualize what’s possible.
• Customizations Roadmap: We identify specific business processes that require customization to match your unique operational needs.

This session ensures that all stakeholders have clarity, alignment and confidence in the path forward - laying the foundation for a high-impact transformation.

2.1 Defining the Solution

We lay the foundation for a scalable, high-performance system that integrates seamlessly with your existing tech stack:

• Current vs. Target Process Mapping – A clear comparison of your current workflows and the optimized future state.
• Solving Challenges with Apache OFBiz – Identifying pain points and demonstrating why Apache OFBiz is the right fit.
• System Architecture & Data Flow – A blueprint of how the new system will work alongside your existing platforms.
• Customization Scope – A breakdown of new workflows to be built in Apache OFBiz and areas where existing functionality needs refinement.

2.2 Project Plan & Execution Strategy

We create a detailed implementation roadmap based on your budget, priorities and business objectives:

• Effort Estimation – A structured breakdown of development work required for each customization.
• Phased Rollout Plan – A timeline detailing what gets delivered and when, ensuring a controlled, high-impact deployment.
• Financial Structuring – A transparent approach that aligns effort, cost, deliverables for strategic planning.

This blueprint ensures alignment, minimizes risk, and serves as a guidepost for execution - whether with us or another team.

Why MVP?

• Faster Time to Value – High-priority modules go live first, allowing teams to use the system while additional features are introduced in phases.
• Risk Reduction – Early adoption and real-time feedback prevent costly rework later in the project.
• Scalable Growth – The system evolves based on actual usage patterns and business needs.

To maintain momentum and financial clarity, we follow an Agile execution model, ensuring structured and predictable delivery cycles.

3.1. Agile Development & Continuous Collaboration

We follow two-week Agile sprints, ensuring continuous progress tracking, early feedback loops, and rapid iteration.

• Weekly Progress Calls – Regular check-ins with stakeholders to provide updates, address concerns and maintain alignment.
• Status Update Reports – A structured report is sent every week, detailing completed tasks, ongoing development and upcoming milestones.
• Sprint Demo & Feedback – At the end of each sprint, we showcase what has been built, ensuring alignment with business objectives.
• Retrospective Sessions – Review calls at the end of each sprint to improve execution, refine priorities, and enhance delivery efficiency.

3.2. Quality Assurance, User Acceptance Testing and Training

A seamless deployment requires not just technical readiness but also user preparedness. Our structured testing and training approach ensures that your system is stable, scalable and ready for adoption before going live.

• Comprehensive Quality Assurance (QA)– Our QA team conducts rigorous functional and scalability testing, ensuring workflows operate smoothly. Detailed testing reports are shared for full transparency.
• User Acceptance Testing (UAT) – We collaborate with key stakeholders to validate the system in a real-world setting, ensuring it meets business requirements and user expectations.
• User Training & Enablement – Hands-on training sessions tailored to different user roles, ensuring a confident and smooth transition to the new system.

This structured approach minimizes risks, enhances user confidence, and sets the stage for a successful go-live.

3.3 Deployment & Go-Live

The final stretch of implementation, ensuring a seamless transition to production.

1. I. Pre-Go-Live Rehearsals - We conduct a step-by-step simulation of the go-live process, practicing each action that will be taken on the actual launch date. This proactive approach helps identify potential issues early, allowing us to mitigate risks and ensure a smooth transition when the system officially goes live.

This ensures:

• Risk Mitigation – Potential roadblocks are identified and addressed in advance.
• Operational Readiness – Stakeholders are aligned with the deployment process.
• Seamless Transition – The actual go-live becomes a controlled, predictable event.

1. II. Stabilized Launch - A carefully coordinated rollout minimizes operational disruptions thus providing you:

• Minimized Downtime – A structured deployment ensures business continuity.
• Immediate Issue Resolution – Our team remains actively engaged to address any post-launch challenges.
• User-Confidence & Adoption – Training and support ensure that teams operate smoothly from day one.

3.4 Post-Golive Development

Extending value beyond MVP - phased development aligned with evolving business needs.

Once the Minimum Viable Product (MVP) is successfully deployed, we seamlessly transition into building the next planned phases. This approach ensures business continuity while progressively expanding system capabilities in a structured, iterative manner.

1. I. Phased Rollout of Planned Features - Modules and features scoped for future phases move into active development immediately following MVP release. Each is scheduled with its own release timeline, based on evolving business priorities and user feedback.
2. II. Agile Sprint Execution Continues - We continue the same two-week sprint cadence post-MVP, including weekly check-ins, sprint demos and retrospectives - ensuring predictable delivery and continuous alignment with business goals.

4.1 System Stability & Issue Resolution

After deployment, our team actively monitors the system to ensure smooth operations. We address both scalability challenges and functional bugs, ensuring the platform remains stable under real-world conditions.

4.2 Flexible Maintenance Options

Post-go-live, clients have theflexibility to choose how they maintain the system:

I. Internal Handover & Training – Clients can take full ownership of the code, with our team providing training sessions to equip their internal development team with the necessary knowledge to maintain and enhance the system independently.

II. Maintenance Contract – For ongoing improvements and long-term support, clients can opt for a structured maintenance plan with a fixed number of monthly hours. This includes:

• Security Vulnerability Fixes – Regular security updates to protect the system from potential threats.
• Bug Fixes & Optimizations – Continuous enhancements to ensure stable and efficient performance.
• Small Feature Enhancements – Development of minor features and refinements based on evolving business needs.
• Apache OFBiz Upgrades – Keeping the system updated with the latest Apache OFBiz versions and improvements.

Our goal is to provide flexible, tailored support so your system remains secure, scalable and aligned with your long-term business objectives.